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Event Checklist | Printable PFD version
MyOrlandoMeeting.net Event Checklist
-Deternime type of room setup needed
- Classroom Style Meeting Room
- Theatre Style Event Room
- U-shape Style Meeting Facility
- Round Table Style Event Space
- Reception Style Meeting Space
-Determine the number of people attending the event
-Determine any special needs of attendees (wheelchair access, etc...)
-Determine audio visual equipment needed
- Telephone
- Speaker Phone
- ISDN Line
- Equipment Table
- Chairs
- Riser
- TV / VCR
- Stage
- Dance Floor
- Projector
- Flip Chart
- Easel
- Podium
- Microphone
- AV Package
- Office Equipment
- Copier
- Power Strips
- Extension Cords
-Decide on dates and times for event
-Decide on seating arrangements and if head table is needed
-Decide on the theme of the event
-Determine if banners or signs will be hung
-Determine if security will be needed for the event
-Determine event decorations
- Piping and Drapes
- Overlays
- Linen Colors
- Balloon Arch
- Centerpiece
- Seasonal Decor
- Table Runners
- Chair Covers
-Determine on food and beverage
- Bring your own food and beverages
- Buy from hotel
-Determine if sleep room accommodations are needed for before and / or after the event for attendees
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